Job Purpose
The Creditors and Debtors Clerk is responsible for managing the accounts payable (creditors) and accounts receivable (debtors) functions for a group of related companies. This role ensures timely and accurate processing of transactions, reconciliation of accounts, and compliance with financial policies and procedures.
Key Responsibilities
Accounts Payable (Creditors) Management
• Process supplier invoices, ensuring accuracy and proper authorization.
• Match invoices to purchase orders and delivery notes.
• Maintain an up-to-date and accurate creditors ledger.
• Prepare requisitions for payments to suppliers, ensuring adherence to agreed payment terms.
• Reconcile supplier statements and resolve discrepancies.
• Monitor outstanding invoices and follow up on payment approvals.
• Maintain strong relationships with suppliers and handle queries promptly.
• Ensure compliance with company policies and tax regulations (e.g., VAT compliance).
Accounts Receivable (Debtors) Management
• Generate and issue customer invoices accurately and on time.
• Maintain an up-to-date and accurate debtors ledger.
• Monitor and follow up on outstanding customer payments, reducing overdue balances.
• Reconcile customer accounts and resolve discrepancies.
• Prepare and distribute monthly statements to customers.
• Liaise with internal departments to resolve customer billing disputes.
• Escalate problematic accounts to management for further action.
Reconciliation & Reporting
• Perform monthly reconciliations for both creditors and debtors accounts.
• Prepare reports on outstanding balances, aging analysis, and payment trends.
• Assist in month-end and year-end closing processes.
• Support audit processes by providing required documentation and explanations.
General Finance & Administration
• Maintain accurate financial records and filing systems.
• Assist with cash flow forecasting by providing data on expected payments and receipts.
• Support the finance team with ad hoc duties as required.
• Ensure adherence to internal controls and financial policies.
Qualifications & Experience
Education & Certifications
• Certificate, Diploma or degree in Accounting, Finance, or a related field.
• Certification in bookkeeping or financial administration is advantageous.
Experience
• Minimum of 3–5 years of experience in accounts payable and accounts receivable roles.
• Experience in a group company environment or managing multiple entities is preferred.
• Proficiency in financial software and ERP systems (e.g. Xero, Zoho Books or similar).
Key Skills & Competencies
• Strong understanding of accounts payable and accounts receivable processes.
• Excellent attention to detail and numerical accuracy.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to handle supplier and customer queries professionally.
• Proficiency in Microsoft Excel and financial reporting tools.
• Ability to work independently and as part of a team in a fast-paced environment.
Benefits & Perks
• Competitive salary
How to Apply
Interested candidates should submit their CV and a cover letter to:
[email protected].
Please use the following email address when sending your application:
Creditors and Debtors Clerk– Ref. 03/2025
Only shortlisted candidates will be contacted.
